Community Partnership Grants Management System (GMS)

OMB Control No: 1121-0243	ICR Reference No: 201510-1121-006
Status: Historical Active	Previous ICR Reference No: 201208-1121-006
Agency/Subagency: DOJ/OJP	Agency Tracking No: OAAM
Title: Community Partnership Grants Management System (GMS)
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/15/2016
Retrieve Notice of Action (NOA)	Date Received in OIRA: 04/20/2016
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2019	36 Months From Approved
Responses	132,900	0	0
Time Burden (Hours)	182,074	0	0
Cost Burden (Dollars)	6,263,810	0	0

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Abstract: GMS is used to implement the statuory requirements of the Grant Management System (GMS) Online Application; Grant Adjustment Notice (GAN); Progress and Financial Reports of applications, awards, and closeouts.

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Authorizing Statute(s): US Code: 42 USC 3712h(e) Name of Law: Department of Justice Appropriations Authorization Act of 2005

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 5784	02/03/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 20677	04/08/2016
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 12

IC Title Form No. Form Name Subaward Reports none Subaward Reports OJJDP Data collection and training and technical assistance tool (DCTAT) none OJJDP DCTAT OVC Victim Compensation State Certification form none, none OVC Victi Compensation State Certification form ,   OVC VCC form NIJ Research Web form none NIJ Research Web form Performance Mesures GMS none Performance Measures GMS OVC Performance Measurement Tool none, none, none OVC PMT Subgrant Award Report ,   OVC PMT Victim Assistance ,   OVC PMT Victim Compensation BJA Performance measurements Tool (PMT) none BJA performance measurements tool Grant Adjustmenst (GANS) none Grant Adjustments Closeout none Closeouts GPRS none GPRS Online Application none Online Application Peer Review none Peer Review Progress and Special Reports, and Performances Measures (GMS) none, none Progress Reports ,   GMA REPORTS AND PERFORMANCE MEASURES

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	132,900	0	0	26,071	-3,158	109,987
Annual Time Burden (Hours)	182,074	0	0	11,971	-37,896	207,999
Annual Cost Burden (Dollars)	6,263,810	0	0	6,263,810	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The decrease in burden hours, since the previous OMB submission, is a result of removing burden hours associated with already OMB-approved data collection submissions. For example, the various OVC victim compensation and assistance forms had OMB approval for the appropriate burden hours, and therefore OJP was inadvertently double counting burden hours. Additionally, the number of respondents can change from year-to-year for various modules. While some number of respondents have increased in some areas, they have decreased in other areas, resulting in a change in overall burden hours. Finally, with continued efforts to streamline and standardize, burden hours for applicable modules have been adjusted accordingly. Therefore the overall number of responses have increased; however, the overall burden hours have decreased.

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Annual Cost to Federal Government: $16,282,491

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

Agency Contact: Maria Swineford 202 616-0109

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
		(a) It is necessary for the proper performance of agency functions;
		(b) It avoids unnecessary duplication;
		(c) It reduces burden on small entities;
		(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
		(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
		(f) It indicates the retention periods for recordkeeping requirements;
		(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
			(i) Why the information is being collected;
			(ii) Use of information;
			(iii) Burden estimate;
			(iv) Nature of response (voluntary, required for a benefit, or mandatory);
			(v) Nature and extent of confidentiality; and
			(vi) Need to display currently valid OMB control number;
		(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
		(i) It uses effective and efficient statistical survey methodology (if applicable); and
		(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date: 04/20/2016

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