Recordkeeping Under Title VII, ADA, and GINA

OMB Control No: 3046-0040	ICR Reference No: 201504-3046-001
Status: Historical Active	Previous ICR Reference No: 201203-3046-002
Agency/Subagency: EEOC	Agency Tracking No:
Title: Recordkeeping Under Title VII, ADA, and GINA
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/11/2015
Retrieve Notice of Action (NOA)	Date Received in OIRA: 04/10/2015
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2018	36 Months From Approved	06/30/2015
Responses	914,843	0	899,580
Time Burden (Hours)	41,258	0	15,851
Cost Burden (Dollars)	0	0	0

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Abstract: Records created in the normal course of business by employers subject to Title VII, ADA, and GINA will be maintained for a period of one year or two years to assist EEOC in assuring compliance with the Acts' nondiscrimination requirements.

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Authorizing Statute(s): US Code: 42 USC 12117 Name of Law: Americans with Disabilities Act    US Code: 42 USC 2000ff Name of Law: Genetic Information Nondiscrimination Act of 2008 (¿GINA¿)    US Code: 42 USC 2000e Name of Law: Title VII

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 4917	01/29/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 19316	04/10/2015
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title Form No. Form Name Recordkeeping Under Title VII, ADA, and GINA

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	914,843	899,580	0	0	15,263	0
Annual Time Burden (Hours)	41,258	15,851	0	0	25,407	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The total burden estimate of 41,258 is greater than the burden estimate of 15,851 that was used the last time this information collection was approved. The increase is due to a revised agency estimate of the time needed for new firms to familiarize themselves with the recordkeeping requirements in Part 1602. Because of the increase in this estimate from 10 minutes to 30 minutes, the burden estimate had a corresponding increase from 15,851 hours to 41,258 hours. The new burden is slightly less than three times the previous burden due to a decrease in the estimated annual number of new firm births since the last approval of this collection.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

Agency Contact: Erin Norris 202 663-4876 [email protected]

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
		(a) It is necessary for the proper performance of agency functions;
		(b) It avoids unnecessary duplication;
		(c) It reduces burden on small entities;
		(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
		(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
		(f) It indicates the retention periods for recordkeeping requirements;
		(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
			(i) Why the information is being collected;
			(ii) Use of information;
			(iii) Burden estimate;
			(iv) Nature of response (voluntary, required for a benefit, or mandatory);
			(v) Nature and extent of confidentiality; and
			(vi) Need to display currently valid OMB control number;
		(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
		(i) It uses effective and efficient statistical survey methodology (if applicable); and
		(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date: 04/10/2015

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