Driver Qualification Files

OMB Control No: 2126-0004	ICR Reference No: 201304-2126-002
Status: Historical Active	Previous ICR Reference No: 201001-2126-003
Agency/Subagency: DOT/FMCSA	Agency Tracking No:
Title: Driver Qualification Files
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/08/2013
Retrieve Notice of Action (NOA)	Date Received in OIRA: 05/30/2013
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2016	36 Months From Approved	07/31/2013
Responses	46,900,000	0	7,000,000
Time Burden (Hours)	5,800,000	0	3,278,705
Cost Burden (Dollars)	0	0	0

---

Abstract: Motor carriers are required to maintain certain information in a Driver Qualification (DQ) file for each driver it employs. The file contains the minimum information necessary to document the qualifications of a driver to operate a commercial motor vehicle (CMV)in interstate commerce. Under certain circumstances a motor carrier is required to furnish portions of the DQ file of a former employee to a motor carrier considering that driver for employment.

---

Authorizing Statute(s): US Code: 49 USC 31136 Name of Law: United States Government regulations    US Code: 49 USC 31502 Name of Law: Requirements for qualification, hours of service, safety, and equipment standards    US Code: 49 USC 504 Name of Law: Reports and records    PL: Pub.L. 98 - 554 98 Stat 2834 Name of Law: Motor Carrier Safety Act of 1984    US Code: 49 USC 31133 Name of Law: General powers of the Secretary of Transportation

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 14402	03/05/2013
30-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 30954	05/23/2013
Did the Agency receive public comments on this ICR? Yes

---

Number of Information Collection (IC) in this ICR: 1

IC Title Form No. Form Name Driver Qualification Files

---

ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	46,900,000	7,000,000	0	0	39,900,000	0
Annual Time Burden (Hours)	5,800,000	3,278,705	0	0	2,521,295	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This program adjustment increase of 2,521,295 estimates annual burden hours [5,800,000 proposed annual burden hours - 3,278,705 currently approved annual burden hours = 2,521,295] is due primarily to the Agency's development of a more accurate estimate of the turnover rate of positions for CMV drivers each year. The Agency's current rate was based on a 13 percent turnover compared the proposed 57 percent. This resulted in an increase of 39,900,000 annual number of respondents [46,900,000 proposed - 7,000,000 currently approved = 39,900,000]. In addition, the Agency has discontinued its practice of including the burden for intrastate motor carrier data imposed by individual States in its estimates for this ICR.

---

Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

Agency Contact: Robert Schultz 202 366-2718

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
		(a) It is necessary for the proper performance of agency functions;
		(b) It avoids unnecessary duplication;
		(c) It reduces burden on small entities;
		(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
		(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
		(f) It indicates the retention periods for recordkeeping requirements;
		(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
			(i) Why the information is being collected;
			(ii) Use of information;
			(iii) Burden estimate;
			(iv) Nature of response (voluntary, required for a benefit, or mandatory);
			(v) Nature and extent of confidentiality; and
			(vi) Need to display currently valid OMB control number;
		(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
		(i) It uses effective and efficient statistical survey methodology (if applicable); and
		(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date: 05/30/2013

---