PEPFAR Program Expenditures

OMB Control No: 1405-0208	ICR Reference No: 202003-1405-004
Status: Active	Previous ICR Reference No: 201702-1405-001
Agency/Subagency: STATE/AFA	Agency Tracking No:
Title: PEPFAR Program Expenditures
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/01/2020
Retrieve Notice of Action (NOA)	Date Received in OIRA: 03/26/2020
Terms of Clearance: Prior to resubmission of this ICR, State will provide OMB with a briefing on the operation of the Datim.org web application and upload to this ICR a screenshot walk-through of the system.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2023	36 Months From Approved	05/31/2020
Responses	1,100	0	1,627
Time Burden (Hours)	17,600	0	39,048
Cost Burden (Dollars)	0	0	0

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Abstract: Annual reporting of expenditures of entities receiving funds under the President's Emergency Plan for AIDS Relief to implement programs to combat global HIV/AIDS. Expenditures are matched to results to provide an estimate of cost per output; these results are used by program managers and US government to identify efficient practices, project long and short-term costs, and budget strategically to achieve maximum impact with public funds. Results compiled into web-based interface based on routine data from accounting systems and output reports.

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Authorizing Statute(s): PL: Pub.L. 110 - 293 1 Name of Law: Tom Lantos and Henry J. Hyde United States ,.....Reauthorization Act of 2008    PL: Pub.L. 108 - 25 1 Name of Law: United States Leadership Against HIV/AIDS, Tuberculosis, and Malaria Act of 2003

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 2227	01/14/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 17156	03/26/2020
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title Form No. Form Name PEPFAR Program Expenditures

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,100	1,627	0	-527	0	0
Annual Time Burden (Hours)	17,600	39,048	0	-21,448	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Cutting Redundancy

Short Statement: The cost of complying with this expenditure reporting requirement has decreased from over $6 million to about $2.7 million annually. This is due to a number of factors. First, the data collection tool was simplified in 2018. This included replacing a seven-tab data entry tool with over 2,800 data entry elements to a single-tab data entry tool with only 460 data entry elements. This reduced the amount of data collected by over 83%. We estimate this shift reduced the estimated level of effort by 50%. During the 2019 cycle, approximately 1,100 implementing partners submitted expenditure reports. This is a 30% reduction from earlier estimates of about 1600 submissions. The hour burden has decreased from 39,048 to 17,600.

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Annual Cost to Federal Government: $1,431,725

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

Agency Contact: Ronal Carter 202 663-2963

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
		(a) It is necessary for the proper performance of agency functions;
		(b) It avoids unnecessary duplication;
		(c) It reduces burden on small entities;
		(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
		(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
		(f) It indicates the retention periods for recordkeeping requirements;
		(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
			(i) Why the information is being collected;
			(ii) Use of information;
			(iii) Burden estimate;
			(iv) Nature of response (voluntary, required for a benefit, or mandatory);
			(v) Nature and extent of confidentiality; and
			(vi) Need to display currently valid OMB control number;
		(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
		(i) It uses effective and efficient statistical survey methodology (if applicable); and
		(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date: 03/26/2020

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