Title VI as it Applies to FTA Grant Programs

OMB Control No: 2132-0540	ICR Reference No: 201706-2132-002
Status: Historical Active	Previous ICR Reference No: 201403-2132-003
Agency/Subagency: DOT/FTA	Agency Tracking No:
Title: Title VI as it Applies to FTA Grant Programs
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/15/2017
Retrieve Notice of Action (NOA)	Date Received in OIRA: 06/21/2017
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2020	36 Months From Approved	08/31/2017
Responses	284	0	316
Time Burden (Hours)	4,684	0	5,332
Cost Burden (Dollars)	17,212	0	19,152

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Abstract: This information collection request is for a revision of a currently approved information collection under OMB control number 2132-0540 “Title VI as it Applies to FTA Grant Programs”. This is a request for a decrease in both the burden and respondents as a result of FTA’s updated review of the approximate number of grantees currently required to submit Title VI Programs under the requirements of the FTA Title VI Circular (FTA C 4702.1B) and the information being submitted. This is a mandatory collection of information that requires that transit agency applicants, recipients, and sub-recipients receiving federal financial assistance provide a Title VI Program Plan to FTA. The program plan guarantees the level and quality of public transportation service is provided in a nondiscriminatory manner; promotes full and fair participation in public transportation decision-making without regard to race, color, or national origin; and safeguards meaningful access to transit-related programs and activities by persons with limited English proficiency. An example of a Title VI Program Plan has been submitted with this ICR under supplemental information. The program plan is a word document that includes the following information; a copy of the transit agencies Title VI notice to the public that indicates the recipient complies with Title VI, and informs members of the public of the protections against discrimination; a list of locations where the notice is posted; a copy of the agencies instructions to the public regarding how to file a Title VI discrimination complaint, including a copy of the complaint form; a list of any public transportation-related Title VI investigations, complaints, or lawsuits filed with the recipient since the time of the last submission; a public participation plan that includes an outreach plan to engage minority and limited English proficient populations, as well as a summary of outreach efforts made since the last Title VI Program submission, a copy of the agencies plan for providing language assistance to persons with Limited English Proficiency (LEP; the racial breakdown of advisory councils, board of directors or other membership committees; a narrative of efforts that primary grant recipients use to ensure sub-recipients are complying with Title VI, as well as a schedule of sub-recipient Title VI program submissions; a copy of the Title VI equity analysis conducted during the planning stage with regard to the location of any facility they are building prior to construction along with any additional information, depending on whether the recipient is a fixed route transit provider, a State, or an MPO. The information collection is for record keeping purposes and requires that each transit agency update their Title VI plan every three years as it may be requested as needed or during the State Management Review or Triennial Review by FTA’s Office of Civil Rights.

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Authorizing Statute(s): PL: Pub.L. 112 - 141 23 Name of Law: MAP-21    US Code: 42 USC 2000d Name of Law: Title VI of the Civil Rights Act of 1964

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 13725	03/15/2017
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 27957	06/19/2017
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title Form No. Form Name Title VI as it Applies to FTA Grant Programs

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	284	316	0	0	-32	0
Annual Time Burden (Hours)	4,684	5,332	0	0	-648	0
Annual Cost Burden (Dollars)	17,212	19,152	0	0	-1,940	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Both the overall burden and the burden cost to grantees for preparing and submitting the Title VI program have decreased since 2014. This decrease is a result of FTA taking a more accurate and current review of the approximate number of grantees currently required to submit Title VI Programs under the requirements of the FTA Title VI Circular (FTA C 4702.1B), and the specific information they are required to submit. There is a decrease in the overhead costs because FTA has now made it a requirement that all transit agencies must submit their plan by uploading the document into FTA's electronic grant system.

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Annual Cost to Federal Government: $108,790

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

Agency Contact: Alana Kuhn 202 366-1412

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
		(a) It is necessary for the proper performance of agency functions;
		(b) It avoids unnecessary duplication;
		(c) It reduces burden on small entities;
		(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
		(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
		(f) It indicates the retention periods for recordkeeping requirements;
		(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
			(i) Why the information is being collected;
			(ii) Use of information;
			(iii) Burden estimate;
			(iv) Nature of response (voluntary, required for a benefit, or mandatory);
			(v) Nature and extent of confidentiality; and
			(vi) Need to display currently valid OMB control number;
		(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
		(i) It uses effective and efficient statistical survey methodology (if applicable); and
		(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date: 06/21/2017

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