Grant Request Automated Submissions Program (GRASP)

OMB Control No: 1405-0036	ICR Reference No: 201107-1405-001
Status: Historical Active	Previous ICR Reference No: 200806-1405-001
Agency/Subagency: STATE/AFA	Agency Tracking No:
Title: Grant Request Automated Submissions Program (GRASP)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/05/2011
Retrieve Notice of Action (NOA)	Date Received in OIRA: 07/06/2011
Terms of Clearance: OMB notes that this information collection request should have been submitted as an extension.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2014	36 Months From Approved	09/30/2011
Responses	196	0	194
Time Burden (Hours)	294	0	291
Cost Burden (Dollars)	598	0	1,021

---

Abstract: The Office of Overseas Schools of the Department of State (A/OPR/ OS) is responsible for determining that adequate educational opportunities exist at Foreign Service Posts for dependents of U.S. Government personnel stationed abroad, and for assisting American-sponsored overseas schools to demonstrate U.S. educational philosophy and practice. GRASP, regulated by Section 29 of the Department of State Basic Authorities Act of 1956, as amended (22 U.S.C. 2701), is used to gather information about the schools, their enrollment, staff programs and budget, which is necessary to appraise each school seeking assistance, determine

---

Authorizing Statute(s): US Code: 22 USC 2452 Name of Law: Mutual Educational and Cultural Affairs Act of 1961, as amended, Section 102    US Code: 22 USC 2701 Name of Law: Department of State Basic Authorities Act of 1956, as amended, Section 29    US Code: 22 USC 2396(d) Name of Law: Foreign Assistance Act of 1961, as amended, Section 636 (d)

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 37	02/24/2011
30-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 129	07/06/2011
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 1

IC Title Form No. Form Name Grant Request Automated Submissions Program (GRASP)

---

ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	196	194	0	0	2	0
Annual Time Burden (Hours)	294	291	0	0	3	0
Annual Cost Burden (Dollars)	598	1,021	0	0	-423	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Currently the estimated hour burden on the 196 schools that submit responses annually totals 294 hours. The burden estimate is based on informal consultation with representatives of a number of overseas schools. The burden on respondents is expected to vary widely due to the great variation in size and complexity of the schools. The estimated cost burden and the total hour has increased due to an increase in the number of schools.

---

Annual Cost to Federal Government: $4,334

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

Agency Contact: Wanda Lyles 2022618203 [email protected]

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
		(a) It is necessary for the proper performance of agency functions;
		(b) It avoids unnecessary duplication;
		(c) It reduces burden on small entities;
		(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
		(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
		(f) It indicates the retention periods for recordkeeping requirements;
		(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
			(i) Why the information is being collected;
			(ii) Use of information;
			(iii) Burden estimate;
			(iv) Nature of response (voluntary, required for a benefit, or mandatory);
			(v) Nature and extent of confidentiality; and
			(vi) Need to display currently valid OMB control number;
		(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
		(i) It uses effective and efficient statistical survey methodology (if applicable); and
		(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date: 07/06/2011

---